Volunteer Coordinator (16 hours per week)

Job Description - Please download the full information pack on this role.

Remuneration: £10,400 annually, for 16 hours per week (£26,000 full-time equivalent) 

Hours of post: Expectation of working pattern inside the core office hours Monday to Friday, with some weekend and evening work. Firm working pattern to be agreed between the CEO/Artistic Director and the successful candidate.

Post duration: This is a sixteen-month contract commencing on the employee’s start date. The role may be extended beyond March 2026 subject to funding.

Location: University of Atypical, Ground Floor, Cathedral Quarter Workspaces, 109-113 Royal Avenue, Belfast BT1 1FF. Some travel will be required in Northern Ireland; travel and other costs associated with travel will be covered (except travel to work).

The role: The Volunteer Coordinator role will support University of Atypical in recruiting, supporting and matching volunteers to events across our programmes and our Bounce Arts Festival. This role is funded by an Awards for All grant from The National Lottery Community Fund.

Managing a budget, writing simple reports, giving presentations and gathering feedback from existing and new volunteers are examples of tasks that are part of this role. We are looking for someone who has relevant experience working with volunteer programmes or in arts and disability and disability arts engagement, and who has some experience in administration and reporting. You will be part of a team. The role will involve you working closely with the Community Engagement Manager, the Creative Programmes & Studio Lead, the Gallery Coordinator, and the Access & Inclusion team. 

This is an exciting opportunity to help contribute to accessible volunteering opportunities and support programmes for the d/Deaf, disabled and neurodivergent arts community.
 

KEY RESPONSIBILITIES:

Volunteer Management

• Promote volunteering opportunities to existing volunteers, ensuring all University of Atypical activity is appropriately supported
• Maintain records of volunteers including their access needs and volunteering interests
• Recruit and interview new volunteers to the team
• Communicate regularly with volunteers and pass on any relevant feedback to the rest of the UofA team
• Handle all volunteer information in line with organisational policies and confidentiality requirements

Financial Management and record keeping

• Hold responsibility for managing programme budget in line with organisational and funder requirements
• Manage expenses forms from volunteers and track all other receipts and programme expenditure
• Ensure compliance with the UofA Financial Procedures policy

Funding

• Maintain and collate information required for internal and external monitoring reports, including volunteer feedback and demographics
• Ensure information required for monitoring reports is collated and provided to the Community Engagement Manager and Business Development Manager in line with requests
• Provide regular updates to Community Engagement Manager and Business Development Manager on activity in line with funder requirements
• Review and monitor programmes in line with funder terms and conditions

Administration, Data and Governance

• Hold responsibility for own administration across all areas of volunteer programme (emails, telephone, photocopying, filing and reporting)
• Contribute to the review and update of relevant segments of business/operational plans and policies
• Manage the data capture/feedback/evaluations on the quality and effectiveness of the volunteer programme
• Ensure compliance with UofA Governance at all times
• Ensure compliance with all statutory requirements e.g. Health and Safety, Public and Employer Liability, Covid-19 restrictions, Disability Discrimination Act, Equalities law/Section 75

Support and Supervision

• Work as part of an organisational team, under the direction of the Community Engagement Manager and alongside other team members to support the events and creative programmes
• Management of volunteers 
• Actively engage in staff training, team meetings, staff away days and supervision

Representation and campaigning

• Work in partnership with the relevant staff to ensure the UofA website and media channels are updated with news and updates about the volunteer programme
• Act as an ambassador promoting the importance of d/Deaf, disabled,  and neurodiverse artists and culture, and d/Deaf, disabled, and neurodiverse inclusion in the volunteering sector
• Work with our marketers to increase the profile and awareness of University of Atypical for Arts and Disability, and our volunteer programme in particular