Financial Administrator

1. Maintaining Financial Records:

Keeping detailed and accurate records of all financial transactions, including invoices, receipts, and payments.

2. Managing Accounts Payable and Receivable:

Track what the business owes (accounts payable) and what is owed (accounts receivable) to ensure smooth management of cash flow.  Ensure accurate and timely processing of sales invoices and related payments. Ensure that accounts payable are eligible under funding and procurement guidelines.

3. Monitoring and Controlling Expenditures:

Tracking and monitoring expenses to ensure they align with the budget and identify potential areas for cost savings.

4. Manage and monitor the project budgets

Track all project spend including all income and expenditure; process invoices and purchase order forms; prepare claim forms to funders, vouch spending, and reply to funders queries; monitor project bank accounts and complete monthly bank reconciliations; and prepare monthly/quarterly project finance reports which include budget, spend and variance.

5. Reconciling Bank Statements:

Regularly reconciling bank statements with the company's records to ensure accuracy and identify any discrepancies.

6. Ensuring Compliance:

Staying up-to-date with relevant financial regulations and ensuring that the company's financial practices are compliant.

7. Managing Payroll Processes:

Preparation and processing of payroll, ensuring accurate and timely payments to employees.

8. Budgeting and Forecasting:

Assisting with the preparation of budgets and financial forecasts to support strategic planning and decision-making.

9. Preparing Financial Reports:

Generating reports such as income statements, balance sheets, and cash flow statements to provide insights into the company's financial performance.