Finance Officer

The appointment of a Finance Officer is a permanent position based within Youth Link. It is a full-time role (37.5 hrs per week but we are open to considering a reduced number of hours and/or days to suit the successful candidate with the option of hybrid working arrangements). Salary Scale: NJC SCP 21 to 25, £32,115 to £35,234

Main Responsibilities:

(a)       Financial Management – to include:

• preparation of orders in accordance with organizational procurement standards
• preparation of supplier and customer invoices and payments
• use and maintenance of computerized accounting records, currently Sage Accounts software and iBusiness Banking
• maintenance and management of all accounting records
• prepare and submit statistical and other returns to stakeholders and government bodies as required
• assist with co-ordination and promotion of events and fundraising opportunities

Payroll:

• processing of salary and other payments for staff using Sage Payroll
• ensuring year end annual payroll, monthly and other returns to the Inland Revenue
• manage pension contributions, liaise with pension providers and ensure adherence to Pensions Regulator stipulations submitting reports as required
• manage Cycle to Work and other relevant schemes

Funding:

• assist with preparation of applications to funders
• prepare financial returns to funders and facilitate verification and audit checks
• prepare, maintain systems and submit grant funding claims in accordance with funder requirements and in line with organizational standards and regulations
• support management of restricted funds, to include analysis of income and expenditure against budget, and cash flow analysis for individual project budgets

Management Reporting:

• produce management information to include management accounts, budgets, analysis of grant returns and cash flow analysis
• assist with and support forward financial planning and a future financial strategy for the organization
• prepare financial estimates and budgets, to include preparation of the annual budget, multi-year budgets and specific budgets for grant projects, analyse budgets against actual
• assist with the preparation of annual accounts for the charity in statutory format and liaise with external auditors
• ensure that appropriate controls, as identified in the Financial Procedures Manual, are in place to safeguard the organisation’s resources and in conjunction with Trustees review legal and financial requirements, policies and systems on an on-going basis
• attend meetings, to include Finance & Personnel Sub-Committee, and present reports to Trustees as required
• contribute to management of communications as prescribed by funders

 (b)      Staff Management

• support the CEO with regard to human resources, staff management and other personnel issues, as required
• assist with maintenance of personnel records
• attend staff meetings and facilitate administrative staff team meetings
• contribute to the strategic development of the organisation.

(c)        Building & Asset Management

• assist with the management of Youth Link’s premises, ensuring, in conjunction with the Executive Officer and CEO, that they are fit for purpose; to include general maintenance, organization of appropriate insurance cover, management and negotiation of appropriate supplier contracts, building and equipment maintenance etc
• preparation and maintenance of fixed asset register
• contribute to providing an annual written report to Trustees with regard to building & asset management

To participate in regular supervision meetings with the relevant line manager and undertake appropriate in-service training.