Executive Assistant

Job Title: Executive Assistant

Reporting to: Chief Executive

Hours: 18 hours per week

Salary: £22,000 per annum pro rata, work pattern to be agreed (ideally spread 5 days)

Location: Primarily office based at Orchardville HQ , 144 – 152 Ravenhill Road, BT6 8ED

Holidays: 25 days annual leave plus 12 statutory days (pro rata)

Contract: Permanent subject to funding Closing date for applications 30th September 2024

MAIN PURPOSE:

An opportunity for a pro-active, efficient and organised individual with key skills in administration and corporate support to step into a new role at Orchardville.

This part time role will support the Corporate Services functions within the organisation and the successful candidate will be expected to work collaboratively and flexibly as part of a team.

KEY DUTIES & RESPONSIBILITIES

• The post-holder will provide professional, accurate and timely administrative support for all aspects of the organisation, whilst adhering to relevant policies, procedures, and confidentiality requirements.
• General administration duties, including photocopying, typing, and taking meeting minutes as required
• Liaise with external HR support agency to ensure that all necessary records are up to date for staff and volunteers
• The post-holder will provide administrative support, to include: Absence Processes, Holiday Processes, Maintenance of the HR System.

A full job description and person specification is available to download.

Essential Criteria

• 5 GCSE.s (Grade A – C) or equivalent, to include English & Maths or NVQ Level 2 Administration
• 2 years’ relevant experience working within an administration environment, preferably in an executive support function, within the last 5 years
• Proficient in the use of Microsoft Office applications including Word, PowerPoint, Excel etc.

Desirable Criteria

• A-level or equivalent standard or education, or above
• 1 years’ experience of performing administrative duties within a voluntary sector/charitable organisation
• Experience of working with online or cloud-based Human Resource Information Systems.
• Current full driving license, valid in the UK, and access to a car or other form of transport which will permit you to carry out the duties of the post in full (successful candidates will be required to ensure that their insurance allows them to use their car for business purposes).

N.B: Alternative transport methods will be considered for those who have a disability and cannot obtain a driving license. Successful candidates will be required to ensure that their insurance allows them to use their car for business purposes.

Other Requirements

• The successful candidate will be required to undergo an Access NI check.

**To apply, complete an application and monitoring form and return before Wednesday 2nd October 2024 at 3pm**

Orchardville reserve the right to enhance the criteria in the event of an unprecedented response.

Orchardville are an Equal Opportunities Employer.