Administration Officer

Job title: Administration Officer

Accountable to: Director of Finance and IT

Reporting to: Manager of Finance and IT

Hours: 18 hours per week (ideally spread across 4 days per week)

Salary: £22,000 (pro-rata) + 7% non-contributory pension scheme (after qualifying period).

Location: Orchardville, 144 – 152 Ravenhill Road, Belfast BT6 8ED (Role is Office based at address above but, travel to other Orchardville locations may be required)

Holidays: 25 days + 12 statutory days (pro-rata)

Duration: Permanent (subject to funding)

Main Purpose:

To support the administrative function (s) of Orchardville primarily focussed on;

Maintenance of employee records, being the internal contact for recruitment/staffing changes and ensuring general administration related to our employees is up to date.

MAIN RESPONSIBILITIES:

Recruitment Administration

• Creating and posting job vacancy adverts internally and externally via online job boards
• Taking requests for and distributing application packs
• Recording receipt and checking completion of all applications
• Administration of recruitment procedures – interview invites, offer letters etc.
• Archiving recruitment files in accordance with data retention policy

HR / Personnel Administration

• Creation, maintenance and archiving of personnel files
• Help line managers and employees ensure organisational annual leave and sickness recording procedures are followed.
• Record daily staff absences and collate quarterly reports on absence statistics.
• Calculation of holiday accrual and administration of leave taken
• Tracking probationary periods and creating probationary confirmation letters.
• Maintaining and updating of employee personal details.
• Ensuring all extra hours sheets are completed correctly and submitted on time.

Finance and Other Administrative Services

• Provide administrative support as required to meet the needs of the function and organisation.
• Ensure the processing and retention of information as required by legislation and / or the needs of the organisation including GDPR.
• Processing of staff expenses
• Ensuring procuring documents are kept up to date
• Document Filing

*

Other

· The post holder is expected to be flexible and undertake other duties and additional tasks that may be required due to changing priorities or circumstances within reason and competence.

This job description may be subject to change in line with the changing needs and demands of the organisation.

* TO APPLY; Please complete the application and monitoring forms and return before the closing date*

Orchardville reserve the right to enhance the criteria in the event of an unprecedented response.

We will consider any reasonable adjustments during the recruitment process.

Orchardville are an Equal Opportunities Employer.