Receptionist/ Administrative Assistant

JOB PURPOSE:

Performs reception and provide a centralised administration support service for USDT.

MAIN DUTIES AND RESPONSIBILITES

1. Performs reception services in a professional and courteous manner, acting as first point of contact, answering incoming calls, transferring to appropriate staff, taking/distributing messages, greeting visitors, handling requests for information and directing visitors to appropriate locations
2. Maintain health and safety records ensuring staff and visitors sign in and out on the appropriate documentation
3. Assist with emergency evacuation procedures including taking the signing in and out documentation to the designated fire evacuation assembly point and contact emergency services if required
4. Provide clerical support to teams including the senior management team as required
5. Prints and distributes incoming faxes to staff and as requested, sends faxes
6. Picks up mail and parcels, sorts and distributes incoming mail for staff, runs outgoing mail through franking, record outgoing mail and deliver to post office
7. Monitor credit on franking machine and with authorisation top up credit
8. Maintains relevant approved office supplies, placing orders through the office manager, receiving orders for USDT, sign for them and contact the relevant staff to retrieve
9. Photocopy, scan documents and distribute information as required
10. Assist with printing and binding documents as required