PROGRAMME SUPPORT EXECUTIVE OUR GENERATION (NI) (CI/PSEOG/1224)

Our Generation Background

OUR GENERATION is a Peace Plus project focused on developing emotional resilience and promoting well-being to support cohesion on both a cross-community and a cross-border basis. The project is delivered by a consortium, led by Action Mental Health.  Co-operation Ireland is one of the consortium partners.

Main Duties and Responsibilities

Financial Management:

• Manage the financial aspects of the programme, including budgeting, forecasting, and expenditure tracking.

Financial Reporting:

Prepare accurate and timely financial reports for internal and external stakeholders, including the programme management. Ensure transparency and accountability in financial reporting processes.

Procurement and Contract Management:

• Coordinate procurement processes for goods and services required for programme implementation. Manage contracts with vendors, consultants, and service providers, ensuring adherence to procurement regulations and contractual obligations.

Administrative Support:

• Provide administrative support to programme staff and partners, including managing office operations, maintaining filing systems, and organising meetings and events.

Compliance and Risk Management:

• Ensure compliance with all relevant regulations, policies, and procedures related to financial management and procurement.
• Participate in the identification, mitigation and monitoring of financial, operational and safeguarding risks.

Capacity Building:

• Provide training and support to programme staff and partners on financial management procedures, compliance requirements, and best practices in administration.

Audit Preparation and Support:

• Prepare documentation and assist with audits conducted by internal or external auditors. Ensure that all financial records and transactions are accurately documented and readily available for audit purposes.

Communication and Liaison:

• Serve as a point of contact for financial and administrative matters related to the Pride of Place Programmes. Liaise with external stakeholders, including funding agencies, government authorities, and implementing partners as necessary.

Continuous Improvement:

• Continuously review and improve financial and administrative processes to enhance efficiency, effectiveness, and compliance with programme objectives and regulations.