HR Assistant

Contract: Permanent.

Hours: Full time.

Salary: £27,762.80 (based on 40 hours per week)

This is a fast paced role, providing an exciting opportunity to join a friendly, dedicated and responsive team.

As an employee of Autism Initiatives, the post holder will also be expected to:

• Provide high quality HR Assistant support to the HR Adviser, HR Manager and the wider department as required.
• To undertake full administration of the Absence Management system, including the recording of Absence Declaration Forms, Return to Work forms and Monthly Absence Forms together with application of the Absence Caution procedure, providing advice and guidance to service managers as appropriate on the completion of said documents.
• To undertake full administration of end-to-end recruitment, including planning and organising recruitment fairs and events for the HR department.
• To undertake full administration of the Leavers process, including communication with service managers in relation to staff’s feedback and learning outcomes, acknowledging resignation letters, removal from HR systems and archiving of documents.
• Produce accurate reports in preparation of HR Business Partner meetings, interpret and analyse data, highlighting issues of concern, trends, etc. utilising current processes and databases
• To support the Employee Relations processes, e.g. investigation, performance management and disciplinary process with note taking, bundle preparation and upkeep of files as advised by the HR Manager.
• To support the Variation process including the timely completion of variation forms and letters together with notification to Payroll.
• To produce contracts/amendments to contracts when required.
• Prepare and distribute Pension letters to staff regarding auto enrolment as advised by Payroll.
• To undertake the responsibility for notetaking, producing reports using Microsoft Office packages and other databases as required.
• Accurate inputting and checking of data for the HR/Payroll database.
• As part of safer recruitment and ongoing employment, ensure the administration of Access NI applications and ensure they are processed and monitored in a timely manner in accordance with the regulatory bodies and local authority contracts.
• Contribute to the maintenance of a secure and tidy environment, including, filing, file maintenance, distribution of post when appropriate.
• To support with HR audit compliance.
• Observe all legal and procedural requirements in relation to data management and confidentiality e.g. adherence to GDPR and internal data management policies and procedures. All confidential information should be kept in confidence and not released to unauthorised persons.
• Answer first level queries on behalf of the Human Resources team as required, ensuring all information is passed on to the appropriate person.
• Process correspondence for those both external and internal colleagues and stakeholders
• Maintain and manage confidential personal records for all staff both manual and computerised in line with the provisions of the General Data Protection Regulation.
• Actively promote and implement the Equality, Diversity and Inclusion policy and initiatives.
• Observe confidentiality in dealing with staff at all levels.
• Participate in training and development, as required for your role.

You will enjoy an enhanced range of benefits designed to reward the outstanding support that staff provide.  Some of these benefits start immediately, whilst others are awarded at later dates in recognition of loyalty, dedication and long service.

• Competitive salary.
• Employer pension scheme.
• Enhanced company sick pay.
• Enhanced maternity pay.
• Access NI paid.
• NISCC fee paid after two years service.
• Generous paid annual leave.
• Incremental increases to annual leave.
• Paid bank and public holidays.
• Birthday leave.
• Option to buy and sell annual leave.
• Long service awards.
• Monthly staff cash prize draw.
• Blue light discount card.
• Employee Refer a Friend initiative.
• Free Autism specific training.
• Comprehensive induction training.
• On the job learning.
• Buddy/mentor for new staff.
• Funded QCF development opportunities.
• Continuous learning & development opportunities.
• Line management support structure.
• Regular 121 meetings.
• Annual Performance review.
• Culture of recognition.
• 24/7 employee assistance programme (confidential counselling helpline) available from day one of employment. Offering free support from experts on a wide range of subjects from childcare and probate, to managing money and work life balance.
• Medicash health scheme, subject to eligibility.
• Menopause support line as part of Medicash scheme.
• Career break policy.
• Cycle to work scheme.
• Compassionate & Bereavement leave.
• Wagestream financial planning and support App – enables you to access money earned before pay day, set up savings and more.

Essential criteria:

• GCSE Maths and English at grade C or above, or equivalent.
• Proven knowledge of Microsoft office and completing reports.
• Full UK driving licence with access to your own vehicle.
• 1 years experience of working in a generalised HR role.
• Experienced in management of end-to-end recruitment.
• Exemplar planning & organisation skills for events, careers fairs, meetings.
• Ability to input, analyse and check data to ensure all information is up to date and accurate.
• Demonstrate accuracy and attention to detail in all aspects of work.
• Ability to work as part of a team within the organisation.
• Ability to work to deadlines without supervision and to prioritise a varied workload.
• Excellent written and verbal communication skills.
• Proven experience of producing high quality reports and meeting documentation.
• Ability to take accurate notes at meetings.
• High standard of computer literacy and accuracy.
• Strong customer focus skills.

Desirable criteria:

• Experience of working in a social care environment.
• CIPD qualified to Level 3.
• Third level professional qualification; in a related subject is preferable.

How to apply?

If you think you have what we are looking for and are interested in joining our team in Belfast we’d be delighted to hear from you. Please complete an online application form. Visit our website at www.autisminitiatives.org or email recruitment@ai-ni.co.uk. If you require any support with the application process, or you wish to request an application form be sent to you, please contact our friendly HR team on 02890 699131 who will be happy to help you.

Autism Initiatives are an Equal Opportunities employer.  We are committed to Equality, Diversity and Inclusion in employment and service delivery. We welcome applications from all suitably qualified applicants, however, we particularity welcome male applicants and also those from a Protestant community background as these cohorts are currently under-represented.

Registered Charity No: XR72211, NIC 104641