Grant Making and Operations Coordinator

Job Title

Grant Making and Operations Coordinator

Location

Office based at 4 Annadale Avenue, Belfast BT7 3JH

Terms

Permanent role (subject to six-month probation period)

Salary

Full-time equivalent of £24-29K (dependent on experience)

Hours

Part-time, negotiable in the range of 14-24 hours per week over 2+ days

Benefits

Employer Pension Contribution 5%
Holiday Entitlement 25 days per annum not including Bank Holidays (PT will be pro-rata equivalent)
Learning & Development opportunities

Reporting

Operations Manager

Key Duties

General Administrative Tasks:

• Assisting with ensuring efficient processes are in place for evidencing, instructing, and monitoring grant payments.
• Maintaining and updating grant partner and general operational records and reports.
• Assisting with the regular review and development of organisational standard documentation and systems.
• Supporting the Board, including handling aspects of the meeting lifecycle.
• Data Protection Officer responsibilities.
• Maintaining office equipment and supplies.

Grant Making and Operations Coordination:

• Provide support to the Operations Manager regarding the delivery of grant-making activities; assisting with ensuring that high-quality and proportionate project management is in place across our portfolio of grant giving projects, that funders receive the updates and information they need, and grantees are well supported and able to deliver to their objectives efficiently.
• Act as a point of contact to a range of stakeholders, responding to emails and phone calls in a timely and professional manner.
• Assist with the due diligence process of prospective grant partners.
• Receipt & collation of grant applications and monitoring & evaluation reports; supporting the Operations Manager with the review of project outcomes, and where applicable, propose, agree and implement changes.

Communications:

• Production of visually attractive and accurate presentation of reports and data.
• Updating of the website, social media platforms and promotional materials.
• Assistance with event planning and delivery.
• Attendance and participation in internal and external meetings as required; representing the foundation as required.

Safeguarding/Equal Opportunities/Health and Safety

•  Adherence to relevant internal and external policies, procedures and standards.
• Staying up to date with developments in the grant making sector.

People Accountability

• This role has no direct reports.

Financial Accountability

• To work within operational budgets.
• To support income generating activities.

Miscellaneous

• Other duties as required commensurate with the role.

This job description is intended to be a guide and not an exhaustive list of all tasks and duties.

Person Specification – Essential Experience, Skills & Abilities

• Minimum 2 years’ administrative experience.

• Minimum 5 GCSE’s (A-C) or equivalent.
• Good numeracy, oral and written communication skills.

• IT literate with demonstrable experience of Microsoft Office, including Word and Excel.

• Sound planning & organisational skills.

• Ability to report with accuracy and attention to detail.

• Ability to work independently, managing own time and workflow effectively.

• Ability to develop and maintain working relationships with a variety of stakeholders.

• Motivated to learn and develop personally.
• A proactive and professional attitude to work.

Person Specification – Desirable Experience, Skills & Abilities

• Experience in the charity/third sector, including paid, placement or voluntary.
• An understanding/interest in developing skills in Communications.

• Experience/interest in developing skills in using various software platforms, relevant examples for this role include Facebook, Canva, WordPress and Arc GIS.
• Experience/interest in developing skills in Data Protection Officer Responsibilities.

Equal Opportunities

The Adsum Foundation is an equal opportunities employer, which means that we are committed to providing equality of opportunity in employment to all persons.

We welcome applications for this position from all suitably qualified persons regardless of their gender, race, disability, religion/belief, sexual orientation, or age, and commit to make our selection based on qualifications and ability to do the role.

If your disability precludes you from completing the application form, or any part of our recruitment and selection process, please email info@adsumfoundation.org or phone 028 96 913 145, for alternative arrangements and/or reasonable adjustments to be made.

Application method is by CV submission to info@adsumfoundation.org before closing date of November 14th 12pm, CVs after this time cannot be accepted.