Finance & Resource Executive

Key Responsibilities

1. Accounts Payable and Banking

   - Manage bills in QuickBooks, including payment processing and reconciliation.

   - Approve and reconcile all bill payments, credit cards, and banking transactions.

2. Financial Reporting and Analysis

   - Prepare quarterly/bi-annual management accounts and P11D reports.

   - Generate board papers for financial sub-groups and assist with board meetings.

   - Handle VAT returns and maintain weekly sales figures in QuickBooks

3. Budget Management and Forecasting

   - Collaborate on annual budgets and prepare cash flow projections and budgets for applications.

4. Internal Financial Controls

   - Develop and maintain financial policies to strengthen internal controls and ensure regulatory compliance.

5. Payroll and HR

   - Manage payroll submissions (via PayEscape), maintain HR portal (HREscape), and support recruitment.

6. Project and Inventory Management

   - Oversee farm bookings, invoicing, and maintain project materials inventory.

7. Risk Management

   - Assess financial risks and implement contingency plans.

8. Compliance and Audits

- Support audits, monitor annual returns to a range of bodies including funders and the Charity Commission, and manage HR compliance.

- Support Governance through engagement with Executive and Non-Executive members of the organisation.

9. Administration and Insurance

   - Oversee insurance policies to ensure adequate coverage for all activities.

Person Specification

Qualifications & Skills

Experience: At least 2 years of experience in a finance or accounting role within the last 5 years. Whilst proficiency in QuickBooks is desirable, other financial packages (such as Xero, Sage and Sage 50) are acceptable.

Technical Skills: Strong knowledge of accounting practices, payroll, and VAT returns, with proficiency in online accounting, online banking, and MS Office.

Organisation: Excellent organisational skills with the ability to manage multiple tasks. Effective time management is essential.

Communication: Strong verbal and written communication skills, able to convey financial information to non-finance stakeholders.

Attention to Detail: High level of accuracy in financial data management.

Compliance: Knowledge of UK finance regulations, tax, and compliance standards.

Other Requirements

- Clear Access NI check

- Right to work in the UK

- Two satisfactory references