Finance Manager

Job Title:  Finance Manager

Responsible to: Chief Executive Officer

Based at: Head Office, currently Stockman’s Lane, Belfast

Hours per week: 30 -35 hrs per/wk

Salary:  £30,000 pa ( pro rata)

Holidays: The leave entitlement is 20 days Annual Leave, plus 10 days Public Holidays (calculated pro-rata for part-time employees). The leave-year runs from 1st January to 31st December.

Contract: Permanent subject to funding.

Probationary Period: 6 months

Additional benefits include

• Access to Private Health Care scheme
• Flexible working conditions
• Hybrid working conditions
• Pension

Purpose of Post

This post will provide support to the finance and services administration in the organisation ensuring that all relevant requirements are planned for and addressed.

Key Responsibilities

The Finance manager will: 

• Report to the Director of Finance with accurate financial information
• Work with the project teams to ensure that all evidence generated, and administrative tasks associated with the work of Boys & Girls Clubs  are collated and stored on our Salesforce system for reporting. 
• Manage cash flow and monitor spending, recommending ways to reduce costs and ensure all financial transactions are properly recorded, filed, and reported.
• Ensure that all financial reports are compiled in an accurate and timely fashion for quarterly reporting, with the support of the Director of Finance.
• Implement and maintain high-quality financial controls and reporting systems, ensuring continuous improvement through modern, fresh, and forward-thinking.
• To check financial claims from staff regarding milage.
• To oversee the procurement processes associated with the project and double check bank details with each supplier. 
• Liaise with banking institutions and funders.
• Ensure full compliance with codes of conduct, legislative requirements, and emerging issues
• Provide administrative support for Services matters - policies and procedures to employees - Manage social media- Support in maintaining accurate employee records and documentation - Assist in coordinating recruitment activities such as scheduling interviews and candidate communication
• As Boys & Girls Clubs is a growing organisation, the detail of your daily tasks will inevitably change over time. Please note that while all efforts are made to include the main responsibilities, you may, from time to time be required to undertake activities of a similar nature that fall within your capabilities as directed by the management.

Key Activities and Tasks:

Finance 

• Finance processes are accurate and up to date and tasks are completed on time and processed through the Boys & Girls Clubs accounting systems
• Management of project and programme budgets 
• Communication and interactions with colleagues, the Directors and external parties (such as the bank, HMRC and payroll providers, funders and all stakeholders ) is timely and clear and aimed at making finance operations run smoothly.

       Services  

• Assist the team with recruitment administrative tasks, including job advertising and providing a point of contact for candidates. Ensuring all recruitment procedures are followed.
• Payroll coordination  
• Policies & procedures: ensuring all documentation is up to date, in conjunction with the Director of Finance & Services.
• Support the delivery and implementation of the Boys & Girls Clubs Services

PERSON SPECIFICATION

  Shortlisting  Criteria

(i). Education experience:

A minimum of 3rd level education in a related subject

(ii). Experience & Knowledge:

• A minimum of 3 years’ experience, gained within the past 10 years,  within the public, private, voluntary or community sectors.
• Excellent technical skills with experience using financial accounting systems and extensive experience using excel spreadsheets. 
• Experience collating and analysing large volumes of financial data. 
• Cash-flow management/ budgeting experience.
• Processing payments and reconciling control accounts.
• Experience of managing a portfolio of public funds
• Experience of implementing polices & procedures in a busy office environment

(iii) Desirable Criteria and Qualifications. 

These will be used for shortlisting purposes in the event of a large number of applicants. 

• Qualifications. Finance, bookkeeping and related subject
• Experience.   Experience working with a portfolio of funders and managing staff in an office environment

Please Note: 

Only those applicants, who appear, from the available information as provided, to be most suitable, in terms of relevant skills, experience and ability will be invited to interview.  It is therefore essential that you fully describe in your application how you meet the experience and qualities sought.  It is not appropriate simply to list the various posts that you have held.  Assumptions will not be made from the title of posting(s) as to the skills and experience you may or may not have gained.  Submitted cv’s that do not provide the necessary detailed information in relation to each of the stated criteria will be rejected.