Finance and Administration Officer

Main duties and responsibilities:

Finance:

• In association with the Managing Director manage day-to day operations within finance.
• In association with the Managing Director and Treasurer prepare and maintain annual budgets and forecast.
• To provide a financial management system and support for all of Donegall Pass Community Forums budgets and accounts.
• Provide monthly reconciliation reports for the Managing Director and Management Committee.
• Responsible for the accounts receivable and payable ledgers, payroll and VAT returns. Ensuring compliance with HMRC and the pension regulator procedures all relevant financial reporting is captured accurately and efficiently.
• Liaise with the Managing Director and Treasurer for relevant payment authorisation and financial controls.
• Ensure full integrity of all aspects of financial information and compliance with DPCF financial policies.
• Ensure compliance with all funding bodies.
• Preparation of financial projections for funding applications.
• Deal with related claim queries from funders in a timely manner – providing related information. Complete reports for Grant finance reporting, including audit and verification visits.
• Prepare year end management accounts (providing information to external accountants and where appropriate auditors)

• Prepare the annual reporting forms and ensure timely filing of statutory accounts in compliance with Companies House and the Charity Commission.
• Liaise with the Land and Property service when necessary. 

• Source suppliers/services.

Administration:

• Provide a Secretariat role for DPCF at their monthly meetings which will include the keeping of records/minutes and ensuring the adequate information is supplied i.e. Agenda, previous minutes and any tabled reports.
• To represent DPCF, minute and report at meetings that are of interest to or will benefit DPCF.
• To assist, when required, with the preparation of various meetings and/or presentations and DPCF publications.
• To undertake general office duties including telephone duties, word processing, filing, photocopying, maintaining accurate and up to date records.
• To ensure timely delivery of all reports and administration. 
• Assist with ad hoc projects and events as required.
• Any other reasonable duties consistent with the aims and objectives of the organisation.

Essential Criteria

• Third level education / Accounting Technician qualification or equivalent and a minimum of two years’ experience working in a finance and administration role to include
• Experience in HMRC payroll and VAT reporting.
• Experience of Microsoft office to include; Word; Excel; PowerPoint; Publisher and Outlook.
• Experience of using accounting software.

Or

• Minimum of 5 GCSEs Grade C or above (or equivalent qualification)  Must include English and Maths
• Minimum of five years’ experience working in a finance and administration role to include

• Experience in HMRC payroll and VAT reporting.
• Experience of Microsoft office to include; Word; Excel; PowerPoint; Publisher and Outlook.
• Experience of using accounting software.