Finance and Administration Manager

Responsibilities

• Facilitate the successful delivery, implementation, and administration of the COPWSLH Project's financial and administrative elements per Down GAA and SEUPB policies and procedures.
   
• Establish and maintain suitable financial systems and processes to record information on payments, expenditures, claims, irregularities, forecasting, and other financial and supporting information to aid the submission of claims to SEUPB for reimbursement.
   
• Compile and produce financial information, accounts and reports for the Project Board, Co Board Management and other key partners and stakeholders as required.
   
• Prepare and submit quarterly claims for SEUPB as required, using the requisite platform provided by SEUPB.
   
• Liaison with the appointed external financial controller as part of the verification process for all claims.
   
• Regularly monitor the spending of the project budget foreseen for each Project Partner.
   
• Contributes to the project reports via Jems, including supporting documents, according to the programme manual, and additional documents and/or information requested by SEUPB.
   
• Manage advance payments requests for SEUPB funds liaising with Project Partners as required- using the requisite platforms and templates provided by SEUPB.
   
• Report regularly on actual, forecast and budget expenditure.
   
• Provide advice and guidance to Down GAA Staff and Project Partners on the requirements and practices for maintaining financial records, claims, and audit information and recommend improvements where appropriate.
   
• Develop and present monthly management accounts to the Project Board.
   
• Ensure adherence to SEUPB procurement rules and provide advice, direction, and guidance on the key principles of public sector procurement.
   
• Ensure the timely distribution of payments to suppliers and Project Partners in line with Down GAA and PEACEPLUS Programme policies and procedures.
   
• Develop and where possible improve financial IT systems and processes.
   
• Develop and implement procedures which support efficient and effective administrative processes.
   
• Collect information for monitoring and evaluation purposes.
   
• Participate in regular training provided by SEUPB and as directed by Down GAA.
   
• Support, manage, and motivate other staff, as directed by Down GAA, to ensure the successful delivery of all financial and administrative responsibilities.
   
• Foster good working relationships with all Down GAA Staff, appointed Personnel, and Project Partners, contributing to the project's aims and objectives.
   
• Undertake all duties in such a way as to protect and enhance the reputation and public profile of Down GAA and the COPWSLH Project.
   
• Undertake other relevant duties as may be required from time to time.

This job description has been written during a time of significant organisational change, and it will be subject to review and amendment as the demands of the role and the organisation evolve. Therefore, the post-holder must be flexible, adaptable, and aware that they may be asked to perform tasks, duties, and responsibilities that are not specifically detailed in the job description but are commensurate with the role.  

Essential Criteria

At the closing date for receipt of application forms, applicants must:

1. Possess a third-level qualification in a relevant subject such as Finance, Accountancy, Information Systems or an equivalent qualification.
2. Have a minimum of three years demonstrable experience gained in the last five years, in a finance related environment, in two or more areas of:

➢ financial planning and budgeting;

➢ financial accounting/auditing;

➢ management accounting and cost analysis;

➢ development/implementation of financial systems.

3. Ability to work irregular and unsocial hours as required involving work outside normal office hours, at evenings, weekends and Bank Holidays.
    
4. Valid driving licence and access to a form of transport which will allow the full requirements of the post to be met and is insured for use when travelling on Down GAA business.

Desirable criteria

(e) Demonstrable experience of utilising computerised accounting software packages.

(f) Demonstrable experience of implementing financial procedures and preparation of financial and statistical reports for Senior Management Teams, Project Boards or equivalent.

(g) Successfully passed the final professional examinations and be a full, current member of one of the professional bodies detailed below:

➢ Chartered Accountants Ireland

➢ The Institute of Chartered Accountants in Scotland

➢ The Institute of Chartered Accountants in England and Wales

➢ The Chartered Institute of Management Accountants

➢ The Association of Chartered Certified Accountants

➢ The Chartered Institute of Public Finance and Accountancy

➢ The Institute of Certified Public Accountants in Ireland.

Desirable criteria will be used for shortlisting purposes in the event of a large number of applicants.

Key Competencies

Applicants must be able to demonstrate evidence of the following skills and attributes:

Analytical and decision-making skills: Attention to detail, the ability to analyse complex situations, and take appropriate and decisive action.

Budget and resource management skills: A full knowledge of budget preparation and managing and controlling financial and other resources.

Communication skills: Ability to communicate effectively with a wide range of audiences, both verbally and in writing, and deliver effective presentations that are appropriate to the audience.

Partnership working skills: Working with a diverse group of other professionals and volunteers internally and externally to meet common objectives.

Continuous improvement: Being responsive, innovative and seeking out opportunities for continuous improvement at all times.

Systems and processes: The ability to review and implement systems and processes required to maintain effective and compliant operational procedures and to deliver up-to-date management information.

Technical knowledge and ICT awareness: A good understanding of finance and information systems.

Work planning and organisational skills: The ability to plan and effectively prioritise work, working to agreed goals and activities and dealing with challenges in a responsive and constructive way.