Events & Membership Officer, Full time preferred will consider part time/job share for the right candidates

Duties to include:

Athletics Events Organisation

• To assist in the organisation of various events including Track and Field, Road Running and Cross Country.
• Approving event permit applications, issuing permits and certificates, maintaining fixture lists.
• Set up online race entries, provide race organisers with online entry information and support.
• Monitoring returns forms and issuing online release of funds.
• Managing club affiliation and athlete registration, athlete transfers. Issuing club registration handbook.
• Liaison with the various partners and suppliers for the events to ensure the promotions are properly organised.
• Preparation of programmes and results.
• For all bookings and events expenditure, follow Athletics NI financial policies and procedures.
• Attendance at certain promotions to undertake administrative duties (this may involve working away from normal base at weekends and occasional overnight stays).

Administration

• To provide an administrative service to Athletics Northern Ireland Duties will include:
• Maintain and answer the info email queries.
• Deal with telephone enquiries.
• Order medals, bibs and other supplies.
• Monitor Athletics NI kit and merchandise stock levels and re-order when required.
• Update and maintain databases, website and social media
• Provide an administrative service for the Honorary Officers, Sub-Committees and Professional Staff of Athletics NI.
• General office admin, including opening and closing Athletics House, where required.
• Managing room bookings
• Act as fire warden
• Provide information and support for ongoing event and administration quality improvement
• Participate in staff team meetings
• Participate in ongoing Continued Professional Development
• The key responsibilities above give a broad outline of the functions of the post. However, these duties must be approached in a flexible manner. The post holder will be expected to adapt to changing circumstances and undertake other duties appropriate to the grade of the post as allocated by your line manager as part of working in a small team to deliver for Athletics NI from time to time.