Assistant to the Leader and Senior Management Team

Key Tasks

Secretarial Support to the Leader

• Provide diary management for the Leader of the Corrymeela Community, including scheduling meetings and appointments.
• Draft communication emails, memos, and letters on behalf of the Leader.
• Support the Leader with updates/amendments to the Corrymeela website and social media.
• Book meeting rooms, set up conference calls, and take minutes during meetings.
• Make travel arrangements when required.
• Handle incoming phone calls and respond to inquiries via telephone or email.
• Distribute correspondence (both hard copy and electronically) and handle any internal or external customer requests appropriately and timely.
• Filing, photocopying, and maintaining an organised office.
• Assist in the collation of reports, presentations and briefs as required.
• Maintaining confidential Leadership and Community information, in line with best practice and GDPR.

Senior Management Team (SMT) Administrative Support

• Providing administrative and logistical support to members of the SMT as directed by the Leader.
• Producing and distributing correspondence, both electronically and non-electronically including related administrative duties.
• Documenting financial information and being able to perform basic MS Excel functions.

Other Duties

• Provide administrative support for Council and take minutes at Council meetings.
• Able to operate common office electronic equipment.
• Any other reasonable duties as requested by the Leader of the Corrymeela Community.