Administrator & Data Processor ADJ/05

Main purpose of the job:

To provide support to the Project in the development, production and management of information, promotion and evaluation systems.

To maintain administrative and secretarial support systems for the smooth, effective running of the ABBEY Sure Start office, assist the Office Manager with shared telephone duties.

General

• To develop an understanding of the Sure Start ethos and to respect, be sensitive to and supportive of parents and children and other partners involved in the project.
• To be flexible, always maintain confidentiality and carry out tasks which benefit the Sure Start Project.
• .Under guidance, to maintain the public profile of Abbey Sure Start.
• To answer the telephone in a welcoming, enthusiastic and sensitive manner.
• To assist the Office Manager with the day-to-day administration and excel exporting tasks

Information and Evaluation

• To work with the Office and Finance Manager in the development and analysis of information relating to evaluation and measurement of services provided.
• To support the administration of projects and initiatives as required.
• To develop and maintain quality assurance systems in conjunction with the Office and Finance Manager and wider core team.

This job description is not intended to be rigid or inflexible but provides guidelines within which the individual works. It must be noted that the duties designated, and the location of the post may be subject to change in the future, to meet the needs of the project.

PERSON SPECIFICATION

1.         KNOWLEDGE / EXPERIENCE

Essential

• A level in ICT or equivalent.
• A minimum of six months experience in an office setting.
• Ability to work on own initiative and as part of a team.
• Qualifications: GCSE English and Maths at Grade C or above (or equivalent)

Experience

• Evidence of good IT skills and competent use of Microsoft Word, Excel, Power Point and Outlook.
• Evidence of good communication skills - both oral and written.
• Proven ability to collect, collate and evaluate data for defined purposes.

Desirable

• Understanding of Health and Safety requirements.
• Six months Telephonist / Receptionist experience.
• Understanding of community development principles.
• Knowledge and understanding of underlying principles of Sure Start.