Administrative Assistant - Parish of Fahan 1 Year Fixed Term Contract

Responsibilities

1. Financial
   1. Accurate recording of donations to the parish in the form of weekly envelope collections, using computerised systems.

2. General duties
   1. Maintenance of parish records.
   2. Typing of official parish correspondence, bulletins, programmes or tickets for special events
   3. Maintenance of the Parish Priests, Parish Office, Church diaries, email correspondence, telephone calls and other associated administration.
   4. Provision of clerical support for the Parish required by the Parish Priest or members of the Parish Team.
   5. Answer telephone and greet visitors at door as and when required.
   6. Preparing and printing of the weekly Parish Newsletter (as rota dictates)
   7. Typing and copying bidding prayers and announcement sheets.
   8. Maintain wedding booking diary and management of marriage documentation
   9. Manage baptismal bookings and registration of Baptismal Programme
   10. Clerical provision for compilation of sacramental programmes

3. Record Keeping
   1. Maintenance of parishioner database in accordance with GDPR and guidelines.
   2. Maintaining baptism, marriage, death, confirmation and first communion registers both hand-written and on Parish Management System
   3. Recording of annulment details in baptismal and marriage registers both hand-written and on the Parish Management System.
   4. Issuing of sacramental certificates.
   5. Maintenance of family records.

4. Additional Duties
   1. Take an active role in maintaining good communications with parish volunteers.
5. Any other reasonable administrative requests made by the Parish Priest.