Administration Support Officer

Providing administrative support to the Directors and Project Staff and provide various administrative support services to community based organisations by:

• Carrying out office reception duties, such as answering the phone, taking messages and passing them on, and hospitality to visitors;
• Managing room bookings for East Belfast Network Centre which includes initial contact for availability and costings of rooms.  Entering all relevant details in room booking process.
• Emailing information and invites to relevant organisation on EBCDA databases on behalf of EBCDA staff.
• Maintaining and update the organisations databases.
• Creating and record replies and update registration sheets for EBCDA events.
• Booking rooms for individual staff for specific meetings and arranging for admin requirements to be completed i.e. attendance lists, copies of documents required.
• Contributing to the promotion of EBCDA by presenting a friendly, professional and efficient “public face”
• Carrying out other duties to meet the ongoing day to day requirements of EBCDA, with the agreement of the Resource & Finance Director.