Accounting Technician

Role purpose

To work as part of the Finance Team based in Belfast, Northern Ireland. This role is required to:

• record income and expenditure in the finance systems, in an accurate and timely manner;
• process payments to suppliers, staff salaries and expenses;
• perform month end reconciliations for appropriate control accounts (including bank reconciliations) & follow up to clear any reconciling items;
• liaise with external payroll provider, posting all payroll related journals and be the point of contact for all payroll queries in the Belfast Office.

Key outcomes

Income

• Accurately posting and reconciling income batches from spreadsheet to the Income system (called Ascent) and from income system to General ledger (SUN Accounting system).
• Assist Fundraising officer with processing of Direct Debit payments and cover when needed.
• Assist Fundraising Officer in preparation and submission of Gift Aid claims and Tax Efficient Giving.

Expenditure

• Accurately register & upload all invoices to the expenditure system (called Proactis) for payment and provide training for staff on completing expenses when necessary.
• Review of all staff Credit card expenditure & float returns before sending to Budget holders for approval.
• Processing bank payments (invoices, expenses) on a weekly basis in line with banking policy.

Other

• Posting of journals including monthly depreciation
• Ensuring all intercompany transactions are accurately recorded by journal and liaising with relevant company on any queries.
• Assisting in compiling information for year-end audit file for own areas of work
• Line Management of finance administrators x 2

Monthly Control Account Reconciliations

• Complete all month end control account reconciliations, including Bank/ Debtors/ Creditors/Intercompany reconciliations, accruals and prepayments.
• Investigate & correct any reconciling items.

Payroll

Be the main point of contact with IRIS the external payroll contractors for CAI Northern Ireland payroll, ensuring the accurate processing of circa 15 staff and submission of Revenue returns and pension deductions.  Responsible for preparation and submission of any year end P11Ds. 

Process payroll of CAI ROI for approximately 20-25 staff and submission of any relevant returns to Revenue commissioners and pension deductions. 

Payroll responsibility includes all payroll related administration and reconciliations and banking payments.