Part Time Office Administrator

MAPS of West Tyrone has a busy on street office in  Omagh specifically providing low level support, welfare advice and signposting for former members of the security forces in the West Tyrone area.

MAPS needs an outgoing person to fill a position on a part time basis for 18.75 hours per week. We require a suitable candidate who must be flexible in the days and hours that need to be worked. The candidate will be the sole paid worker in the organisation and be responsible to the Management Committee. The candidate must be trustworthy and adhere to the strictest of confidentiality. This post is funded by the Victims and Survivors Service.

Candidates should preferably have knowledge and experience in dealing with ex security force personnel.

Candidates should preferably have some knowledge of the workings of the Victims and Survivours sector.

Candidates should preferably have knowledge of procurement of services and experience in planning and running events.

Candidates must have experience of office administration and IT and internet experience.

Candidates must have at least 2 years experience in a busy office administration enviroment.

Candidates will be required and must be able to carry out the following tasks:

To greet clients and all others who come into the office environs, provide hospitality as required.

To answer telephones and be able to provide information to clients and any other person.

To carry out general office duties relating to post, filing, distribution etc.

To maintain and update as necessary confidential databases and to provide management with regular reports.

To maintain diaires and appointments within the organisation.

To maintain policies and proceedures.

Should be able to take minutes as necessary, provide reports and spreadsheets and be able to provide briefings to management.

Should be able to produce letters, documents, newsletters and all other materials that assist in the operation of the organisation.

Should be in a position to carry out all other reasonable tasks as deemed appropriate by the management committee.

Interested parties should forward a full CV addressed to the Chairman, MAPS, 53 Market Street, Omagh, BT78 1EL or to [email protected] by noon on Friday 28th April 2017.