Fundraising Assistant

Key Responsibilities

• To record and update all financial Income and Expenditure for fundraising i.e. online, cash, card and cheque donations.
• Ensure all thanking and banking is done in accordance with Dementia NI internal procedures.
• Use the database to set up registrations for fundraising events and campaigns.
• Monitor all on-line giving pages such as Just Giving.
• Send direct mailing for Dementia NI fundraising events and campaigns.
• Assist the team with the development of an Events Calendar and distribute materials for each event.
• Raise Purchases Orders when required for materials and supplies.
• Disseminate incoming correspondence including phone calls and emails to the team as required.
• Develop and maintain appropriate hard copy and electronic filing systems.
• Assist with and attend fundraising events and cheque presentations as and when required.
• Compile monthly reports of fundraising activity as required.

Fundraising Administration

• To deliver an efficient and effective fundraising administrative and support service to Dementia NI fundraisers, volunteers and supporters.
• To assist with all activities which help generate income (including the preparation of proposals and reports, appeals, events, accurate record-keeping etc.)

• To ensure the calendar of events is on the website, and Just Giving platforms.
• Manage income received through online giving and ensure the thanking process is followed.
• Process quarterly gift aid claims in accordance with HMRC.
• To assist in the development of fundraising campaigns, marketing and PR activities.
• Implement the Donor Care plan by ensuring supporter details are forwarded to the relevant FR team member to take forward the relationship.
• Attend and participate internal and external meetings as required.

General Office Administration

• To act as the first point of contact for all incoming fundraising related calls and enquiries.  
• Process fundraising postal mail.
• Account manage external supplier relationships for example fundraising and promotional materials.
• Maintain supporter database for newsletter mailings.
• Responding to fundraising volunteer queries, sending out relevant documents and processing ACCESS NI checks through registered bodies.
• Monitor fundraising petty cash income and expenditure.
• Other administrative duties as requested by line manager.

General Responsibilities

• To ensure that all activities are carried out in accordance with the values of the charity.
• Adhere to all Dementia NI policies and procedures.
• A proactive approach and eagerness to develop their fundraising skills.

The above list is not exclusive or exhaustive and the post holder will be required to undertake such duties as may reasonably be expected within the scope and grading of the post.  All staff are required to be professional, co-operative and flexible in line with the needs of the post and Dementia NI.