Job | Full Time

ASSEMBLY CONSTITUENCY OFFICE MANAGER ONE YEAR TEMPORARY POST WITH OPTIONS TO EXTEND

Democratic Unionist Party

Management
£11.82 per hour
37.00
The successful applicant would be supporting Pam Cameron MLA in managing her busy constituency office, overseeing expenditure, monitoring all correspondence/enquiries and ensuring all queries are dealt with promptly, efficiently and professionally.

Assembly Constituency Office Manager

  • Contributing to strategic planning
  • Developing and implementing office systems/procedures
  • Responsibility for ensuring that office is fully equipped
  • Managing the office team, ensuring accurate personnel records are kept and notifying HR of contractual changes as necessary
  • Responsibility for staff training and recruitment
  • Responsibility for managing all aspects of budget and contracts, keeping the Member informed of all relevant financial matters
  • Responsibility for efficient data and file management to comply with Data Protection
  • Monitoring Assembly legislation and debates
  • Maintaining up-to-date knowledge of relevant legislation
  • Overall management of the Member's diary commitments, delegating tasks to others as appropriate
  • Planning and organising events
  • Assisting MLA in preparing for visits, events, questions and motions.
  • Providing secretarial support for meetings as required
  • Building relationships with business, community and other groups in constituency
  • Liaising with groups within the constituency and the general public on the Member's behalf as necessary
  • Responding to correspondence and enquiries from constituents, the media, lobbyists and pressure groups
  • Dealing with complex queries and complaints on Member's behalf, including drafting and signing letters
  • Gathering relevant information to resolve or progress cases
  • Liaising with Government agencies, voluntary sector and others to resolve constituency matters
  • Attending surgeries, tribunals and meetings as appropriate
  • Ensuring all casework is logged; monitoring progress and ensuring all identified actions are taken
  • Ensuring that enquiries are dealt with sensitively and confidentially
  • Other duties as required in support of the MLA carrying out their Assembly duties

Essential Criteria

  • Proven experience of responsible leadership in management or supervisory position
  • Applicants must have 4 years minimum experience within a busy office environment
  • Experience in providing general administrative support including typing, filing etc
  • Must have a working knowledge of Microsoft Office, Outlook/Emails etc

Desirable Criteria

  • Experience within a political environment would be advantageous
  • Have minimum 2 years experience dealing with the public
  • 1 years experience dealing with inter-agencies
  • Excellent problem solving, communication and interpersonal skills
  • Excellent organisational skills and the ability to prioritise
  • Previous experience managing budgets

Closing Date: Monday 21st January 2019 (4pm)

We are committed to providing equality of opportunity in employment and welcome applications from all suitably qualified applicants irrespective of gender, marital or family status, religious belief, political opinion, disability, age, race, nationality or sexual orientation. Appointments will be based on merit.

 

 

Closing Date

Monday / 21 January 2019 4:00pm
4:00pm

Contact Details

Mrs Margaret Tinsley

 

12a Beverley Road
Newtownabbey
BT36 6QD
United Kingdom

Files

application_form_constituency_officer_ (002).docx