PART TIME OFFICE/FINANCE ADMINISTATOR (3 MONTH CONTRACT POST)

Person Specification:  Part Time Office/ Finance Administrator

Experience

Essential

1. Ability to work in a busy and diverse office environment and to a Committee or Senior Management

2. Experience including note  taking, report writing, event organisation, database maintenance

3. Skills in maintaining finance systems and reporting on day to day financial activities

4. Familiarity with IT systems including databases, Word, Outlook, etc.

Desirable

1. Working within a voluntary sector organisation

2. Experience of women’s organisations

3. Experience of dissemination of information/correspondence

4. Use of social media such as twitter and facebook

5. Maintaining a website

Knowledge & Understanding

Essential

1. Knowledge of organisational structures and systems including maintaining financial activities

2. Understanding of work plans and deadlines

Desirable

1. Understanding of working for a small charity

2. Knowledge of gender issues

Skills & Qualifications

Essential

1.  Demonstrable verbal, written, telephone and interpersonal skills

2.  Demonstrable organisational skills, including the ability to work to deadlines

3.  Computer literacy including developed skills in using Microsoft Office applications, 

     particularly Word, Excel and Outlook

4.  Literacy and numeracy skills

5.  The ability to carry out simple research and to collate and evaluate information

6.  Ability to recognise ways to change or improve administrative processes

Desirable                                                                                                                     Educated to NVQ2 level or equivalent (e.g. 5 GCSEs grade A‐C) 

Personal Qualities & Attributes

Essential

1.  Solution focused approach to problem solving

2.  Empathetic attitude towards and understanding of the needs of stakeholders

3.  Ability to manage own workload

4.  Positive attitude and flexible approach

5.  Ability to work proactively using initiative 

6.  Capacity and openness to learn new skills

 ________________________________________________________________________________________________________________

Northern Ireland Women’s European Platform

Part Time Office / Finance Administrator

3 months fixed contract

Main Purpose of the Post

Under the overall direction of the Committee and responsible to a line manager, to provide administrative support to the Northern Ireland Women’s European Platform.  The part time Office / Finance Administrators role will be:

• to provide assistance and administrative support to the Committee including preparing reports, minutes of meetings,  setting up meetings and events such as seminars and conferences and arranging travel

• to be responsible for updating the website and sharing information on other social media sites such as facebook and twitter

• to be responsible for day to day financial recording

• to perform such other duties, appropriate to the role, as may be required by the Committee from time to time.

Essential Experience, Skills and Knowledge

• Demonstrable competence in the following Microsoft applications - word processing, spreadsheets, databases, file management, e-mail, the internet, twitter and facebook.

   

• At least three year’s work experience in an Administrative work environment.

   

• Excellent numeracy skills with knowledge and skills in the maintenance of financial records and procedures and reporting on same.

   

• Ability to deal with a range of ongoing tasks at the same time, and to meet deadlines.

   

• Ability to work with a minimum of supervision and to recognise role in a team

   

• Effective oral and written communication skills and the ability to explain information clearly to a wide variety of recipients

Relevant Qualifications

• Candidates should be educated to NVQ2 level or equivalent (e.g. 5 GCSEs grade A-C)

Working Hours: 26 hour per week

Monday -Tuesday:                                9am – 4pm

Wednesday – Friday:                             9am – 1pm

Salary: NJC Scale 4 Point 18 £17,333 (pro rata)

Applications

If you can demonstrate you meet the essential criteria and are interested in applying for the position, please send a letter of application setting out your interest in and suitability for the post, accompanied by a supporting CV to include your contact details to:

Northern Ireland Women’s European Platform

86 Lisburn Road

Belfast BT9 6AZ

By 4pm Monday 12 of May, 2014

Interviews

Due to the timescale, only those candidates invited for interview will be notified by e-mail.