Institutional Funding Officer (IFO) (Maternity Leave Cover) - 11/ID/028

Closing date: 
3 Feb 2012
The IFO will have responsibility for sourcing funding for Trócaire’s work from institutional donors, establishing and maintaining a positive relationship with donors, grant management and reporting, including tracking funding and expenditure.

Description of the unit / department:

The Institutional Funding Unit (IFU) is part of Trócaire’s International Division and is responsible for overseeing and supporting funding applications and grant management of funds from institutional donors such as the Irish and UK Governments, the European Commission and other significant donors.


The Unit consists of the following staff:

  • Institutional Funding Manager
  • 5 Institutional Funding Officers (including this position)
  • Programme Assistant
  • Intern

In addition to the Ireland-based staff, there are 5 Regional Institutional Funding Officers (RIFOs) based overseas, with a particular remit for seeking and managing funds from institutional donors in Trocaire’s field offices.

Background to the Role:

Trócaire receives funding from Irish Aid, the European Commission (EC), DFID and other significant institutional donors. The focus of this role, which is for the purpose of maternity leave cover, will be on working collaboratively within a dynamic team to support the development of funding applications to donors as well as ensuring robust grant management of funding secured.

Reporting to:

Institutional Funding Manager

Managing: (Individuals/Team)

No direct reports

Contract Type:

Special Purpose (maternity leave)

Contract Duration:

Specified Purpose (may be up to 12 months)

Grade and Scale:

D grade



Location of[1] Position


Scope of the Role:

Working collaboratively as part of the Institutional Funding Unit, the Institutional Funding Officer (IFO) will contribute to the delivery of IFU strategic objectives outlined in Trócaire’s strategic plan, of increasing institutional funding for programmes and to diversify and develop new funding streams. The IFO will have responsibility for sourcing funding for Trócaire’s work from institutional donors, establishing and maintaining a positive relationship with donors, grant management and reporting, including tracking funding and expenditure. The IFO will work closely with the Regional Institutional Funding Officers and Trócaire programme staff in Ireland and overseas on the preparation of proposals and reports to donors.

Safeguarding[2] Children Policy:

No contact

Key Duties & Responsibilities

  1. Identify sources of institutional funding and appropriate budget lines.
  2. Work in partnership with Trócaire staff in the preparation and submission of funding proposals to donors, leading on specific funding opportunities as required.
  3. Develop and maintain a professional and productive relationship with current and potential institutional donors.
  4. Provide support as necessary for major funding initiatives (particularly with Irish Aid, the European Commission and DFID).
  5. In collaboration with Programme staff, monitor and report on institutionally funded projects in a timely and appropriate manner.
  6. In conjunction with Institutional Funding Manager, set co-financing targets in relation to planned activities and budgets.
  7. Ensure information on institutional funding is made available to Trócaire staff, including information on the requirements of donors.
  8. Provide training, support and advice to Trócaire Programme staff in the identification of appropriate opportunities for institutional funding, and of suitable partner organisations.
  9. Undertake field trips as needed, in collaboration with Programme staff, to monitor co-financed projects and strengthen partner relationships.
  10. Play an active role in the Institutional Funding Unit, including support for and collaboration with other IF Officers.
  11. Collaborate in the refinement and implementation of the Institutional Funding Unit strategy, policies and procedures during 2012/2013.
  12. Represent Trócaire at relevant fora as required.
  13. Upload and maintain information on the 3 systems comprising Trócaire’s MIS”
  14. Other duties as may be specified by Trócaire from time to time.

Person Specification – Essential Requirements (E)

(E) Qualification

  • Relevant third level qualification or its equivalent

(E) Experience

  • A minimum of  2 years institutional funding experience, preferably in a development context
  • Experience of working on funding applications and grant management with donors such as Irish Aid, the European Commission and DFID.

(E) Skills

·         Strong financial management and report writing capacity

  • Strong organisational and interpersonal skills
  • Excellent oral and written communication skills in English
  • Computer proficiency, especially in the use of MS Excel and databases
  • The ability to think strategically and to make informed decisions and implement them.
  • Ability to review logistical frameworks.
  • Ability to prepare and present presentations to a range of audiences.

(E) Qualities

  • Ability to work on own initiative
  • Ability to work in a collaborative way within a team structure

(E) Other

  • Commitment to social justice and empathy with the ethos of Trócaire
  • Ability and willingness to travel within Ireland, UK and to Trócaire’s overseas programmes.

Person Specification – Desirable Requirements (D)

(D) Qualification


(D) Experience

  • Experience of working overseas in international development

(D) Skills

  • Languages: Spanish, French and/or Portuguese
  • Experience of using Information Management Systems.

[1] As this post is based on the Island of Ireland, non EU / EEA nationals will require current and valid permission to work and reside in the Island of Ireland as work permits are only issued in exceptional circumstances and for very limited periods. Evidence of this permission should accompany your application.


[2] All offers of employment with Trocaire may be subject to Garda Vetting/PSNI clearance.

 All new hires are required to complete a Self-Declaration Form and sign up to our Code of Behaviour contained in our Safeguarding Children Policy – Irish Offices. For additional information please consult the Human Resources Department in our Head Office.

 To apply, please send cv & cover letter to Carmel Delaney, Human Resources Officer at [email protected] by close of business 3rd February 2012.

Added by
Jacqui Dwan
Closing date:
3 Feb 2012
Contact Information