Institutional Funding Officer – UK Donors (Maternity Leave) - 11/ID/027

Closing date: 
3 Feb 2012
The focus of this post, which is for the purpose of maternity leave cover,will be on working collaboratively within a dynamic team to support the development of funding applications to donors as well as ensuring robust grant management of funding secured.

Description of the unit / department:

The Institutional Funding Unit (IFU) is part of Trócaire’s International Department and is responsible for overseeing and supporting funding applications and reporting to institutional donors such as Irish and UK Governments, the European Commission and others. The Unit consists of the following staff:

  • Institutional Funding Manager
  • 5 Institutional Funding Officers (incl this position)
  • Programme Assistant
  • Intern

In addition to the Ireland-based staff, there are 5 Regional Institutional Funding Officers (RIFOs) based overseas, with a particular remit for seeking and managing funds from institutional donors in Trocaire’s field offices.

Background to the Role:

Trócaire receives funding from institutional donors, such as Irish Aid, the European Commission and DFID. The focus of this post, which is for the purpose of maternity leave cover, will be on working collaboratively within a dynamic team to support the development of funding applications to donors as well as ensuring robust grant management of funding secured.

Reporting to:

The Regional Manager (NI) and will have a dotted line reporting relationship with the Institutional Funding Manager based in Maynooth.

Managing: (Individuals/Team)

No direct reports

Contract Type:

Special Purpose (maternity leave)

Contract Duration:

Specified Purpose (may be up to 12 months)

Grade and Scale:

D Grade

Location of Position


Safeguarding Children Policy:

[2] No contact

Scope of the Role:

The Institutional Funding Officer (IFO)-UK Donors will work as part of the Institutional Funding Unit (IFU) and will have a particular focus in maximising income from UK donors, supporting the effective management of and reporting on UK funding; for developing and implementing systems and tools to strengthen our work in raising, managing and reporting on donor funds. The IFO will work closely with Regional Funding Officers in respect of all responsibilities. 

The IFO will also maintain a flexible approach in contributing towards other Institutional Funding Unit functions.

Key Duties & Responsibilities

  1. As a Belfast-based member of the IFU you will liaise with the IFU Manager based in Maynooth and work closely with colleagues within that Unit, Programme Officers and Trócaire’s overseas offices to identify projects suitable for institutional funding from UK institutional donors, such as Department For International Development in the UK (DFID), Big Lottery, Comic Relief, trusts and other institutional funders as appropriate.
  2. Support preparation of applications and grant management of Trocaire’s portfolio of UK Institutional Funded programmes, ensuring compliance with funders’ requirements at all times.
  3. Faciliate and support UK Institutional Funders and Programme Officers both in terms of consultation and advice regarding preparation of submissions and determining the strategy and portfolio of projects with which to approach institutional donors.
  4. Develop and maintain a professional and productive relationship with current and potential institutional donors.
  5. Ensure information on institutional funding is made available to Trócaire staff, including information on the requirements of donors.
  6. Provide training, support and advice to Trócaire Programme staff in the identification of appropriate opportunities for institutional funding, and of suitable partner organisations.
  7. Undertaking trips to the field to visit projects in receipt of institutional funding or the subject of institutional funding applications.
  8. Attend meetings of both the IFU (and partake in strategic decision-making) and the International Department. 
  9. Act as support and delegate to the Trusts and Foundations Officer also based in Belfast.
  10. Represent Trócaire at relevant fora as required.
  11. Upload and maintain information on the three systems comprising Trocaire’s MIS (documentation, financial and donor management).
  12. Collaborate in the refinement and implementation of the Institutional Funding Unit strategy, policies and procedures during 2012/2013.
  13. Participate fully as a member of the Trocaire Northern Ireland team, contributing to the achievement of the region’s strategic plan.
  14. Other duties as may be specified by Trócaire from time to time.

Person Specification – Essential Requirements (E)

(E) Qualification

  • Relevant third level qualification or its equivalent

(E) Experience

  • A minimum of 2 years experience in the overseas development field with a strong emphasis on raising funds from institutional donors.
  • Experience of working on funding applications and grant management with donors such as Irish Aid, the European Commission and DFID.

(E) Skills

·         Strong financial management and report writing capacity

  • Strong organisational and interpersonal skills
  • Excellent oral and written communication skills in English
  • Computer proficiency, especially in the use of MS Excel and databases
  • Ability to prepare and present presentations to a range of audiences.
  • The ability to think strategically and to make informed decisions and implement them.
  • Ability to review logistical frameworks.

(E) Qualities

  • Ability to work on own initiative
  • Ability to work in a collaborative way within a team structure

(E) Other

  • Ability and willingness to travel within Ireland, UK and Trócaire overseas programmes.

Person Specification – Desirable Requirements (D)

(D) Qualification


(D) Experience

  • Experience of working overseas in international development

(D) Skills

  • Languages: Spanish, French and/or Portuguese
  • Experience of using Information Management Systems.

[1] As this post is based in Ireland, non EU / EEA nationals will require current and valid permission to work and reside in the Republic of Ireland as work permits are only issued in exceptional circumstances and for very limited periods. Evidence of this permission should accompany your application.


[2] Please list any duties involving working with children above and indicate that this position is likely to require Garda Vetting/PSNI Clearance of the successful candidate.

 To apply for this position, please request an application form from Carmel Delaney, Human Resources Officer at [email protected].

Closing date for applications is Friday 3rd February 2012.


Added by
Jacqui Dwan
Closing date:
3 Feb 2012
Contact Information
Carmel Delaney