Finance & Admin Officer

PLEASE NOT AS OF 14TH FEBRUARY, THIS JOB ROLE HAS BEEN UPDATED TO INCLUDE AN ADDITIONAL DESIREABLE QUALIFICATION; THE SALARY HAS BEEN AMENDED AND THE CLOSING DATE AND INTERVIEW DATE CHANGED.

North Down and Ards Women's Aid exists to provide advice, support and refuge to women and their children who have experienced or are still experiencing the effects of physical, emotional or sexual abuse.

We are recruiting a Finance & Admin Officer and this post is initially a one year term postition from 01.04.2017 - 31.03.2018 and then is subject to continued Supporting People funding.

Finance & Admin Officer - 37 hours per week, Monday to Friday, 9am – 5pm

Salary: £20,500 per annum (negotiable, depending on experience of candidate)

Location: Bangor

KEY RESPONSBILITIES – To provide an efficient and effective financial & administrative support

Responsibility for the finance and accounting function of North Down and Ards Women’s Aid including:

• Provision of a professional meet and greet / reception service as required, including answering phone calls from women in distress and providing initial support for in-person callers to the Centre
• Provision of regular support/covering staffing requirements in Refuge as required – there are occasions when this post holder will have to attend to the refuge to manage financial procedures resulting in direct contact with Refuge clients
• Day to day bookkeeping and associated administration
• Approval for invoices and allocation against budget
• Managing over and under payments
• Ownership of funder claims, including preparation of claims, monitoring, follow-up, as required
• Preparation of management accounts, including overseeing annual accounts
• Management and monitoring of budgets.
• Preparation of cash flow forecasts and management of day to day cash flow.
• Administration of staff payroll, including expenses and all related returns aligned with legislative requirements and internal procedures e.g. RTI, PAYE/NIC, P35, P60, etc
• Liaising with external accountants
• Liaising with the bank on queries and resolution of same
• Coordination of monthly reports for Chief Executive Officer and other reports as required, including preparation for AGM

Responsibility for general office issues including:

• Company Secretary (Companies House reporting)
• Human Resources matters, including Access NI checks (or any replacement process), recruitment administration, etc
• Facilities management and maintenance, including compliance with Health and Safety legislation and procedures, Access NI checks (or any replacement process)
• To comply with Health & Safety and Data Protection regulations.
  • To work within all NDAWA’s policies and procedures.
  • Attend relevant in-service training as appropriate.
  • To undertake any other appropriate duties that contributes to the achievement and function of this post.

  Essential criteria

  1. At least 2 years’ recent experience of providing financial and administrative support in an office environment and knowledge of office procedures.
  2. Demonstrated competence with a computerised accounting package
  3. Demonstrated knowledge of Payroll and associated reporting.
  4. Proven skills in Microsoft Office - Word, Excel (inc formulas), Publisher and PowerPoint.
  5. GCSE Mathematics grade A –C (or equivalent).
  6. GCSE English grade A – C (or equivalent).
  7. IT qualification – RSA 2, GCSE, A Level or equivalent
  Due to the level of contact with vulnerable women and children, the lawful recruitment of females for this post falls within the exemption stated in Artice 10 (2b and 4e) of the Sex Discrimination  
•                                                                                               (N.I.) Order 1976.
• In order to comply with the Safequarding Vulnerable Groups (Northern Ireland) Order 2007, North Down and Ards Women's Aid are required to explore the successful candidates's suitability to work with vulnerable adults and children through ACCESS NI pre-employment screening.
•                                                                                               NDAWA is an Equal Opportunities Employer
• For an application pack please download from Community NI or www.ndawomensaid.org; or 
•                                                                                              contact: [email protected]