Administrator

Post: Sure Start Administrator Reports To: Sure Start Co-ordinator Location: Based at Upper Springfield Development Co Ltd Salary: £18,453 Hours of Work: 37.5 hours per week

SUMMARY OF ROLE

Saol Úr Sure Start aims to provide a customer focused service, providing an administration function necessary for the effective operation of Saol Úr Sure Start, ensuring the maintenance of I.T. and a range of quality management systems.

MAIN REPONSIBILITIES:

The post holder will be required to carry out the following range of duties:

Reception duties, including general office duties such as photocopying and office supplies

To provide administrative/clerical support to the Saol Úr Sure Start senior team, to include organisation of the office, office diary and attendance of staff.

To maintain, monitor and review computerised records, including data input and retrieval of information for monitoring purposes in compliance with ECP guidelines.

Provide secretarial support to the Sure Start Management Committee.

To assist with staff inductions and train staff on the usage of the database as and when required including refresher training for existing staff if applicable.

To ensure security and confidentiality of data.

To maintain, monitor and review manual filing systems.

To prepare letters, minutes, confidential reports, records, etc. associated with the activities of Saol Úr Sure Start.

To receive all telephone calls, mail and enquiries, and ensure that processes are followed and relevant information is passed on to the appropriate personnel.

To work with the Co-ordinator to ensure records for Saol Úr Sure Start are both of a high quality and kept up to date.

To partake in all Saol Úr Sure Start quality initiatives and assist with inspections.

To assist with the evaluation of Saol Úr Sure Start services keeping appropriate records and monitoring service user feedback.

To ensure all duties relevant to the admin role are carried out to a high standard.

To arrange meetings, appointments and events.

To prepare for and participate in team meetings and work effectively as part of a team.

To prepare for and participate in formal supervision and annual performance reviews.

To assist if required with Saol Úr Sure Start delivery and fundraising activities.

To be responsible for financial processes such as completion of purchase orders. Assists with project expenditure. Follow up on outstanding invoices and issue invoices when necessary.