Administrative Assistant

Administrative Assistant

12-14hrs per week

Salary : £8.31 per hour

Purpose:  A key member of the constituency team this role supports the smooth running of a busy office, providing back up support to the team and maintaining core systems.

Key responsibilities

• Reception duties – providing a friendly and professional, first point of contact for people coming into the office
• Triaging queries and directing them to the appropriate case worker
• Creating & updating cases on the case management system
• Scheduling appointments
• Drafting letters and other correspondence
• Maintaining financial records and basic book keeping
• Preparing monthly financial returns and other reports
• Telephone duties
• Providing case handling support

Essential criteria

The applicant must have:

• Good standard of education
• Excellent oral and written communication skills
• Computer literature – knowledge of MS Office
• Ability to plan, work and organise under pressure.
• Ability to work on own initiative as well as part of a team.
• Flexibility and a can do attitude 

Desirable criteria 

• Business Administration  – or other relevant qualification
• Previous experience of working in a case handling environment
• Experience of local voluntary/community sector
• Good knowledge of social media – Facebook, Twitter etc.
• Experience of Systems and Procedures
• Full  clean driving licence

Application Information

• Please apply by sending in a recent CV with covering letter explaining how you meet the criteria.
• Please include 2 referees, one of whom is your current or last employer
• Closing date is 5pm on Friday 7th April. Apply either by email to[email protected]  or in hard copy to Claire Sugden MLA, 1 Upper Abbey Street, Coleraine, BT52 1BF.
• Interviews will take place on Friday 21st April 2017