Administrative Assistant

Closing date: 
7 Apr 2017
Administrative Assistant (Part Time) in the office of Claire Sugden MLA

Administrative Assistant

12-14hrs per week

Salary : £8.31 per hour

Purpose:  A key member of the constituency team this role supports the smooth running of a busy office, providing back up support to the team and maintaining core systems.

Key responsibilities

  • Reception duties – providing a friendly and professional, first point of contact for people coming into the office
  • Triaging queries and directing them to the appropriate case worker
  • Creating & updating cases on the case management system
  • Scheduling appointments
  • Drafting letters and other correspondence
  • Maintaining financial records and basic book keeping
  • Preparing monthly financial returns and other reports
  • Telephone duties
  • Providing case handling support

Essential criteria

The applicant must have:

  • Good standard of education
  • Excellent oral and written communication skills
  • Computer literature – knowledge of MS Office
  • Ability to plan, work and organise under pressure.
  • Ability to work on own initiative as well as part of a team.
  • Flexibility and a can do attitude 

Desirable criteria 

  • Business Administration  – or other relevant qualification
  • Previous experience of working in a case handling environment
  • Experience of local voluntary/community sector
  • Good knowledge of social media – Facebook, Twitter etc.
  • Experience of Systems and Procedures
  • Full  clean driving licence

 

Application Information